HR Assistant (Houston) Job at EnerMech, Houston, TX

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  • EnerMech
  • Houston, TX

Job Description

EnerMech is seeking a detail-oriented and highly organized HR Administrator / Compliance Coordinator to join our team. In this role, you will play a critical part in maintaining and ensuring compliance across multiple areas, including HR, HSE, Quality, and Training. The ideal candidate will have experience working with compliance platforms and a strong ability to manage training logistics, personnel records, and regulatory requirements. This is a dynamic position that requires collaboration with various departments and a proactive approach to compliance management.

Job Description:

  • Update all compliance records (HR, HSE, Quality, Training, etc.) upon new hire onboarding.
  • Enter and terminate personnel in compliance platforms including Avetta, Veriforce, and ISNetworld.
  • Manage OQ Training, HR, HSE, and Quality data across compliance systems.
  • Schedule and coordinate all HSE and site-specific training, including ISTC, HASC, SWLA Safety Council, and vendor-based training.
  • Create purchase orders (POs) for training in coordination with the supply chain and receive POs in NAV upon training completion.
  • Schedule and manage Quality training for all employees.
  • Maintain training records and set up training venues.
  • Coordinate all new hire training and training for employees changing positions.
  • Work with Project Managers and Operations to prepare personnel for job site assignments, including scheduling and recording training.
  • Organize HSE orientation for all new hires and incoming contractors.
  • Ensure contractor compliance with EnerMech’s minimum requirements, including required site orientations.
  • Maintain Helipass for all personnel traveling by helicopter.
  • Coordinate with HR on drug and alcohol testing, background checks, and site-specific medical clearance.
  • Manage all training records within Workingbird (LMS platform).
  • Collaborate with HSE to collect and report platform statistics.
  • Work closely with the team to compile HR statistics across platforms.
  • Terminate employee access in all platforms as needed.
  • Schedule and manage all job-required OQ training.
  • Maintain current policies and procedures, ensuring alignment with client requirements and business units.
  • Track and report site hours in compliance platforms in coordination with managers.
  • Ensure readiness and compliance for all audits in compliance platforms.

Requirements:

  • Preferable experience with Avetta, Veriforce, and ISNetworld.
  • Experience working with compliance platforms such as Avetta, Veriforce, and ISNetworld.
  • Familiarity with HSE, HR, Quality, and OQ training processes.
  • Proficiency in scheduling and coordinating various types of training.
  • Ability to manage and maintain training records and LMS platforms (e.g., Workingbird).
  • Experience with creating and processing POs, ideally in NAV.
  • Strong organizational and communication skills to liaise with HR, Operations, and external vendors.
  • Ability to manage compliance for both employees and contractors.
  • Understanding of drug/alcohol screening, background checks, and medical clearances for job sites.
  • Detail-oriented with the ability to handle audit preparation and client compliance requests.
  • Capable of managing personnel data across multiple systems and ensuring accurate terminations and updates.

Job Tags

Part time, For contractors,

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