Job Description
DUTIES AND RESPONSIBILITIES:
Perform administrative duties, such as maintaining employee database, responding to employee inquiries and emails for the HR department.
Maintaining and tracking employee attendance, SQDC - employee scorecard results, workers compensation claims, and policies not limited to.
Assist HR Manager in policy formulation, hiring and salary administration.
Submit online job postings, vetting candidates and scheduling interviews.
Coordinate new hire orientation and training sessions.
Ensure smooth communication with employees and timely resolution to their inquiries.
Assist with day-to-day operations of the HR functions and duties.
Provide clerical and administrative support to Human Resources Manager.
Compile and update employee records (hard and soft copies).
Coordinate HR projects (open enrollment, meetings, trainings, surveys etc) and take minutes in group meetings.
Maintaining paperless process and in compliance.
Deal with employee requests regarding human resources issues, rules, and regulations.
Assist with ADP recordkeeping - timecards, notes, absenteeism, and tardiness.
Maintaining EOTM, post on social media, televisions throughout facilities.
Maintain staffing plan and coordinate events to maintain plentiful candidate pipeline.
Maintain digital and electronic records of employees.
Serve as point of contact with benefit vendors and administrators.
Assist with the recruitment process by identifying candidates, performing reference checks, and issuing employment contracts.
Maintain calendars of the HR management team.
SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities.
QUALIFICATIONS: Minimum of an Associate degree in Business, Human Resources or applicable degree.
Familiarity with using various social media and search engine platforms.
Intermediate proficiency in Microsoft Office Suite.
Other skills required: Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention and buy-in.
COMPETENCIES: Diversity - Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Assists in building a diverse workforce.
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. Jupiter Bach
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