Job Description

Director Job Description

Abracadabra Child Development Center

Abracadabra Preschool is a non-profit, non-sectarian, full-time, full-day preschool housed in a

facility owned and operated by Commonwealth Baptist Church. The Center admits students of

any race, national origin, and ethnic background to all rights, privileges, programs, and activities;

it is also accessible and welcomes children with disabilities.

The following outlines the primary responsibilities and duties for which the Center Director

holds primary accountability. The Center Director is a member of the Commonwealth Baptist

Church Staff and reports directly to the Church Pastor(s) and the Church Council. The Director

must meet all qualifications established by Virginia DSS for Center Directors.

PRIMARY RESPONSIBILITIES

Staff Management

• Oversee the recruitment process by advertising open positions, conducting interviews,

and hiring qualified staff. This includes checking references, requesting criminal

histories, and conducting sex offender background checks.

• Provide appropriate orientation and training for all new hires, ensuring they meet Virginia

licensing requirements.

• Maintain current, accurate staff records, including health documentation and Virginia

licensing-required components.

• Supervise, evaluate, and support staff on an ongoing basis, including the development of

individual work plans and performance evaluations.

• Keep staff informed about licensure requirements, policy changes, and professional

development opportunities.

• Coordinate and ensure staff attendance at relevant training opportunities and maintain

records of training hours.

• Serve as CDA Advisor for staff pursuing CDA certification.

• Develop staff schedules to ensure an adequate staff-to-child ratio, maintaining efficiency.

• Attend weekly meetings with church staff to align on center operations and needs.

• Ensure confidentiality and professionalism in all staff-related matters.

Children and Family Relations

• Actively recruit and enroll students to maintain full enrollment.

• Maintain a student waiting list when the center is at full capacity.

• Complete enrollment processes, including collecting applications, emergency contacts,

immunization records, and allergy information.

• Send enrollment packets to new families in July for return by August 1st.

• Distribute updated parent handbooks to families during Fall Parent Orientation.

• Establish and execute policies and procedures to ensure children’s well-being, including:

o Developmentally Appropriate Curriculum (including High/Scope curriculum)

o Positive Behavior Management Plans

o Safe arrival and departure protocols

• Foster an inclusive environment that respects and celebrates the diverse cultures, values,

and beliefs of children and families.

• Build and maintain strong relationships with families, providing responsive support to

meet their needs.

• Plan and coordinate key events such as Fall Parent Orientation, Fall Festival, Christmas

Program, and Spring Graduation.

• Provide support in classrooms when necessary to ensure compliance with safety and

licensing regulations.

• Observe children’s development, offer feedback to teachers and families, and provide

community resource referrals as needed.

• Manage the coordination of services for children with special needs, including therapy

services and Individualized Education Plans (IEPs) with Child Find.

• Report any evidence of suspected abuse or neglect to the local Virginia DSS.

Center Operations

• Ensure the center complies with all Virginia licensing requirements, including health and

safety standards, learning environment, nutrition, and physical well-being.

• Maintain accurate and up-to-date records related to emergency drills, building

inspections, fire drills, and sanitation inspections.

• Develop and update operational and personnel procedures as needed.

• Manage the annual budget in collaboration with the Church Council and ensure proper

financial oversight.

• Monitor fee payments and work with the Church Administrator to ensure payroll and

benefits packages are accurately maintained.

• Approve and oversee orders for supplies, equipment, and food necessary for the operation

of the center.

• Serve as the primary point of contact for communications with School House Grill and

other external vendors.

• Manage Brightwheel communications, ensuring smooth digital interaction with parents

and staff.

• Oversee staff onboarding and training processes to ensure compliance with all required

licensing standards.

• Maintain licensing compliance and act as the liaison with licensing authorities to ensure

smooth operations.

• Represent the center within the community and maintain relationships with relevant

agencies and partners.

• Create and maintain a safe, supportive, and engaging work environment for all staff.

• Provide regular reports to the church leadership during business meetings held in April

and October.

Additional Duties

The Director will be required to perform other duties as necessary to ensure that the center

functions at an optimal level for all children, families, and staff.

EDUCATION AND EXPERIENCE

• Associate’s or Bachelor’s degree in Early Childhood Education or a related field

• Previous experience as a Center Director or Assistant Director

• A minimum of 5 years of experience in child care, either in a teaching role or as an

administrator

• Strong business management skills

Interested applicants should submit their resume and cover letter to Beth Trent at

[email protected].

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