Job Description
Title: Administrative/Executive Assistant 5
VMS ID: 61837-1
Location: Tucson, AZ
Duration: 24 months
Job Description:
The Administrative/Executive Assistant provides high-level administrative support by conducting research, handling information requests, and performing clerical functions. This individual serves as a key communication and information liaison for the office and facility.
Key Responsibilities:
Oversee general office duties such as ordering supplies, maintaining records, and handling basic bookkeeping
Review and approve invoices, memos, letters, financial statements, and other internal documents
Analyze incoming communications and plan appropriate distribution
Prepare agendas and coordinate meetings, including committee and board sessions
Serve as front desk reception, check in visitors, and manage facility access
Assist employees with facility-related inquiries and support mailroom activities
Support event setup and related logistics as needed
Qualifications (Required):
High School Diploma or GED
10+ years of experience in administrative or executive support
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and MS Teams
Strong verbal and written communication skills
Ability to multitask, work independently, and manage confidential information
Organized, detail-oriented, and customer-service focused
Soft Skills Required:
Self-motivated and proactive
Calm under pressure, especially in high-traffic environments
Team-oriented with a strong customer-first mindset
Disqualifiers:
Less than 10 years of relevant experience
Lack of proficiency with required tools
Unavailable to work onsite full-time
Typical Day & Team Interaction:
Welcome and check in visitors at the lobby reception desk
Manage access control gates and collaborate closely with security
Support internal teams with administrative needs and general inquiries
Assist with event and mailroom coordination
Report to and work as part of the facilities team
Value Proposition:
This highly visible role is the first point of contact for all visitors—including customers, dealers, employees, and executives—at one of the busiest areas of the facility. In 2024 alone, the site hosted over 9,500 visitors, offering a dynamic, fast-paced environment with opportunities to build strong professional relationships and contribute to a secure, service-oriented workspace.
Company DescriptionFull-service utility contractor specializing in construction for the telecommunications, broadband, and underground utility industries. Our team is committed to employee success and growth, with leadership that prioritizes mentorship and career development.
Full-service utility contractor specializing in construction for the telecommunications, broadband, and underground utility industries. Our team is committed to employee success and growth, with leadership that prioritizes mentorship and career development.
...Solutions is seeking a motivated and organized Human Resources Assistant to join our client in the Kansas City Metro. As a Human Resources... ...responsible for providing administrative and operational support to the HR department, ensuring smooth execution of HR processes including...
...Senior Site Reliability Engineer We are seeking a highly skilled Sr. Site Reliability Engineer (SRE) / Sr. Platform Engineer to join our team. This role focuses on designing, building, and operationalizing Kubernetes clusters across major cloud platforms. The ideal candidate...
...Your Compass in the Health & Fitness Journey Total Shape is a community dedicated to making the pursuit of a healthier lifestyle both achievable and straightforward. At Total Shape, we pride ourselves on delivering comprehensive information tailored to your health and...
...Job Title: Part-Time Office Assistant / Receptionist (Contract-to-Hire) Location: Rancho Palos Verdes Schedule: MondayFriday, 6.5 hours/day Employment Type: Contract-to-Hire About the Role: LHH is seeking a friendly, organized, and proactive Office Assistant...
...Early riser? Looking to make some extra cash while keeping your day open for work or play? The Aspen Times is looking for newspaper delivery contractors. This is a low-stress position that allows you to be your own boss. Starting at $32 per hour. We are an Equal Opportunity...